Hire on time, without turning your managers into recruiters.
We build your hiring system with your team and run it with you. Candidates apply by text and interview on their phone. Your managers spend their time on the shortlist, not the sorting.
You are not new to hiring. You are out of room to do it this way.
Some of our clients never stop hiring. Others hire in waves before a busy season. Either way the work has outgrown the people doing it. Roles stay open. Managers spend evenings sorting applications instead of leading their teams. Good candidates take another offer while they wait to hear back. Signs you need this:
- You hire hundreds of people a year, often in a rush before a busy season.
- Roles stay open too long and candidates wait weeks to hear back.
- You post to one job board and hope.
- Your application is long and resume-based, while your candidates want to text and book a time on their phone.
- Staff leave mid-season, so you need a ready bench, not a one-time hiring push.
- Credential checks, background checks or paperwork slow down every start date.
- Your payroll or HR system has to stay exactly as it is.
The system, end to end.
Branded career site
A day in the life, the path from entry-level role to leadership, FAQs, and openings by location. Built to show up in Google and in AI search tools like ChatGPT.
Text to apply and a 24/7 chatbot
Trained on your answers and written in your voice, so candidates get help at 10 pm without a recruiter on staff.
One-way video interview
Three or four questions candidates answer on their phone, whenever it suits them.
Review and decide in one place
Every video lands in your dashboard, ready for HR or a manager to watch and rate. One click sends a scheduling email to the candidates you want, and a respectful rejection to the ones you do not.
Automated checklist follow-up
By text and email, so a missing document becomes a reminder, not a delay.
Nurture campaigns
For candidates who save a job or are not a fit yet, so mid-season openings have warm people waiting.
Automated onboarding messages
Once someone is marked as hired, a text and email sequence takes over: a welcome, first-day details, reminders for paperwork and training, and check-ins in the first weeks.
Clean hand-off to your HR system
The apply step links into your existing HR or payroll system, with no connection to payroll data.
Sourcing playbook
Where your candidates actually spend time, plus AI routines your team can run to find and reach them.
Monthly metrics
Time to hire, source of hire, and open roles by location.
How we build it together
We build this side by side. Your team makes the decisions and shapes the content in weekly working sessions, and I handle the technical build between them. Once the system is live, I run it with you for two months so hires keep moving while your team gets comfortable.
Build
Hiring System Snapshot and current process review, then the career site, chatbot, one-way video, follow-up, nurture and onboarding messages, built with you in weekly sessions.
Launch and run
I run sourcing and a recruitment marketing campaign so videos keep arriving for your team to review, rate and move forward.
Handover
Your team runs the system with a written runbook, and I stay on for support every month after.
Most clients arrive here after a fractional engagement, so we start with a process we both already know.
What is included
- Hiring System Snapshot. A review of your recruiting data, career page and application path, with a one-page report on where candidates drop off and your best sources.
- Current process review. A meeting with your HR lead to walk through how recruiting and onboarding run today, turned into a written process map the new system builds on.
- The full DREAM Hire Engine™ build described above, built with your team.
- Recruitment marketing campaign. A two-month campaign across the channels your candidates actually use, written for your audience in the areas you serve.
- Structured interview guides and interviewer training. Guides for your live interviews, plus training for HR and managers so every interview is consistent and fair.
- Team training and runbook. Your team learns to run and adjust the system, with written steps to fall back on.
- Coordination with your marketing agency, if you have one, so candidate messaging and campaigns do not overlap.
After launch, you are never on your own.
Your system runs on our platform, so you are not buying, configuring or maintaining your own software. Your monthly plan includes:
- Platform. The hiring system runs inside aha!'s Go High Level and HireVire accounts.
- Ongoing support. Help adjusting campaigns, messages and questions as your needs change.
- Technical support. If something breaks or needs fixing, we handle it.
- DREAM Hire Engine™ access. Your team's own AI recruitment specialists, below.
Some tools charge by use, such as text messages, AI chatbot and AI screening usage. These depend on your hiring volume and are billed at cost. We estimate them with you before anything is switched on, so there are no surprises. Pricing depends on your locations and hiring volume. We will walk you through it on a call.
Your DREAM Hire Engine™
A team of five AI recruitment specialists built on the DREAM Hire Framework™, the method Andrea has used with multi-location employers for years. Your monthly plan gives your HR team and managers access, so they can create what they need for any role, any time, without waiting on a recruiter.
Joey
Culture Strategist. Builds your culture profile so every ad and interview reflects what it actually feels like to work with you.
Rafael
Role Architect. Defines each role, from front line to site lead, with what success looks like in the first 90 days.
Priya
Job Ad Strategist. Writes job ads that speak to the people you want and stand out on the boards they use.
Malik
Talent Sourcing Strategist. Finds where your candidates spend time and plans how to reach them in each area.
Elena
Structured Interview Designer. Builds interview questions and scorecards, so new roles get consistent interview guides without starting from scratch.
Try the DREAM Hire Engine™ free
When the build is done, your team does not lose the expertise. New roles, new locations and mid-season replacements all start from the same method, in minutes instead of days.
What is not included
Live interviewing, onboarding paperwork and payroll inside your HR system, which all stay with your team. Paid job board sponsorship or ad spend. Background checks. Any HR or payroll system configuration that requires that vendor's own support team.
Questions we get asked
Do we have to replace our HR or payroll system?
No. Your system stays. Candidates apply through a link into it, and no payroll data connects to outside or AI tools.
Who does the interviewing?
Your team. Videos arrive in one dashboard, you decide who to meet, and scheduling and rejection emails go out in one click.
How long until it is live?
About four weeks to build, then two months of running it together.
What if we already have a marketing agency?
We coordinate with them so messages do not overlap.
Is there software to buy?
No. It runs on our platform as part of your monthly plan. Some usage costs apply and are billed at cost.
We hire all year, not just for a season. Does this still fit?
Yes. The system is built for constant hiring as much as for seasonal waves. Nurture campaigns and a ready bench matter more, not less, when you never stop.